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Tickets – FIP Travel (Rail Staff Travel)

One of the most treasured benefits of working on the railway (for an organisation that is a member of ATOC/RDG, at least) is that after a year of employment, you qualify for your free international passes, or FIP.  This is my non-exhaustive guide!

It is, perhaps, bizarre to think that if you, like me, joined the railway after privatisation, you need to pay to travel a few miles down the road if it happens to be on another TOC’s service, but you can travel for  absolutely nothing from Calais all the way to within sight of Africa or Russia if you choose – but this is the case.

FIP comes in two forms – your annual allocation of passes (coupons) for free rail travel in each country, and your FIP “International Reduced Rate” card (essentially, an international priv card) that gives you significant discounts on walk-up fares.

How to apply

Coupons need to be requested for each country you intend to visit individually.  You select which countries you want by way of tick boxes on the online form at  this link .  Applications must be submitted between 3 months and 3 weeks before your trip – you stipulate the start date of your ticket when you apply and each coupon is then valid for four 48-hour periods within the following 3 months.  Your entitlement for each country is refreshed annually – for some countries (e.g. France, Belgium and the Netherlands) you get two coupons per year.

To request your International Reduced Rate card, fill in the form at this link .  You only need one of these, regardless of how many countries you intend to visit.  As these operate on much the same principal as our domestic priv cards, they are worth getting into your possession as soon as possible, even if they just gather dust in your wallet until it’s time for renewal.

There is no provision for FIP travel at all in Sweden, nor on many of the private railway operators in other countries – some of which have quite extensive networks e.g. ALEX in Germany or Trenord in Italy.  Additionally, there is no free coupon provision for Bosnia-Herzegovina, but there are discounted single tickets available with the FIP card.

Some single journeys within metropolitan areas, particularly in Germany, do not qualify for FIP discount, as these fares are set by the local transport authorities rather than the train operator.  This is irritating, but unavoidable.

Journeys on high-speed services such as Eurostar and Thalys are subject to special FIP fares and coupons are not valid.  There are also some individual services on which you can’t use any FIP discounts – mainly “premium” services such as the (loco hauled) “City Airport Train” (CAT) between Wien and its airport or the Airport Express services between Oslo and Gardermoen airport, etc.

It is best to refer to and keep an eye on the Rail Staff Travel section of the RDG website for updates regarding international rail staff travel and its validity.

Ticket machines

When buying a discounted ticket with your FIP card, it is far better to seek out a booking office where you can do this with a human.  In the same way as you can’t buy a priv ticket here, most ticket machines do not allow you to buy a FIP ticket directly.

There is no magnetic strip or equivalent in a FIP coupon so barriered stations can sometimes be tricky to navigate.  There is no common solution to this – for the Netherlands, your coupon arrives with a another slip containing a QR code that will open station barriers.  However, I’ve had problems on the RER in Paris, among others – despite being completely valid on the trains, I’ve had no means of opening the unmanned barriers to enter or egress the system, and with time ticking away for a flight on one memorable morning (whilst en route from Boulogne to work!), had to double-up with locals through barriers at both ends of my journey.

However, it must be seen that the pros massively outweigh the cons!

Family and Dependents

If you have family or dependents who are entitled to priv travel through you at home, then they also qualify for an element of FIP.  More info at the online form here .

Reservations

Having FIP travel documentation does not absolve you of the responsibility to purchase reservations where they are compulsory.

It is fair to say that the benefits of FIP are not well known among British railway staff as a whole (especially those who aren’t cranks), and surprisingly this does extend to some revenue staff on trains and at stations abroad.  Our hobby has a habit of taking us to places that are well away from the tourist trail, and it is not uncommon to find your ticket scrutinised from every possible angle as it is the first one they’ve come across.

One thing to really bear in mind, however, is that each box on a FIP coupon is valid for 48 hours, not 24.  Therefore, if you write a date on your ticket, say 01/06/17, then this sees you through to close of play on 02/06/17.  Many grippers seem unaware of this – it is not uncommon on the second day of a box for them to try and “helpfully” write that day’s date in the next box for you (thus depriving you of two days’ validity!) so do be vigilant of this if they take your coupon off you for a closer look.  The “two day rule” is written in four languages on your coupon so you should be able to make yourself understood.

It must be said though, that once they realise that you are fellow railway staff, many will treat you like an old friend and sit down and have a chat (even if you share no common language!).

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Rail Staff Travel Guide for Safeguarded National Rail Staff - Rail Staff Travel is part of the Rail Delivery Group

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FIP coupons –This only applies if you are eligible for these

We are trialling a temporary solution to issue FIP coupons. The postal service is experiencing delays in some areas. Once available, applications must be made a minimum of three weeks before your intended outward date of travel.

Whilst we hope we will be able to fulfil all applications, this temporary solution has a limited production capacity. If the number of applications exceeds the capacity, we may have to suspend the service. Please only apply for FIP coupons if you are certain that you will be travelling and bear in mind that there is a risk we will not be able to deliver coupons in time for your trip.

We will update the news page of our website when we are able to accept applications again.

If we post coupons to you, we will no longer accept unused ones back (including images of them cut up), even if they do not arrive in time for your travel date.

Please remember you can use your FIP cards for discounts of between 50 and 75%. More information in our Travel Tips for Europe guide is available at www.raildeliverygroup.com/rst/where-can-i-go.html

S taff Travel Card

You should have received your Staff Travel card. If you have not, please confirm to us your address and which cards you have yet to receive. If you do not do this by the end of July, then you will need to pay for any replacements.

Regional Blue Status Pass Eligibility

Click a Region below to view or download a map showing the routes covered by its blue ststus pass

• EASTERN REGION
• LONDON MIDLAND REGION
• SCOTTISH REGION
• SOUTHERN REGION
• WESTERN REGION

These can also be found on the Rail Delivery Group web page which also has:

• Rail Staff Travel Guide for holders of the Rail Staff Leisure Card, formerly ‘Rail Staff Travel guide for Non-Safeguarded Staff’.
• Rail Staff Travel Guide for holders of the RST Online Leisure Card.
• Rail Staff Travel Guide for holders of the Staff Travel Card, formerly ‘Rail Staff Travel guide for Safeguarded Staff’.
• Staff Travel Card Map – London Area including London Underground interavailable route.
• Gold and Silver Status Pass Map – London Area including London Underground interavailable route.
• Staff Travel Restrictions
• Staff Travel on Eurostar
• Staff Travel in Europe :~ Introduction to FIP facilities for TOC new starters. Travel Tips for Europe. Map provided by SBB covering their services in Switzerland on which FIP facilities are valid. MÁV Parental Consent form (Cross-border Hungary journeys). DB-AG Staff Travel Restrictions.
• Travel Irregularities.

Payment for lost cards and passes

As we currently cannot accept calls, we have changed our processes for paying the replacement fee. When you submit a Replacements form (XX10) please provide a phone number. We will then e-mail you to confirm we will be calling, and  one of the RST team will take the payment over the phone.

Heritage and Leisure Railways

Heritage and Leisure railways are a big part of Britain’s tourist industry. Although mostly run by volunteers they all have fixed costs and have suffered from the disruption to the tourist industry this year. Many are starting to reopen and will want to welcome as many visitors as possible. Please consider supporting them later in the year.

Your Staff Travel Card gets you a discount on many of these. You can find a list of them in our Where Can I Go guides which you can find here.   www.raildeliverygroup.com/rst/where-can-i-go.html

If you do intend to visit one of them, please do so in accordance with the travel guidance as outlined above.

Moving house?

If you change your home address, you must let Rail Staff Travel know as well as RPMI. This ensures that you continue to get your facilities delivered to the correct address.

Help all retired employees receive news from Rail Staff Travel

E-mail is the quickest way for us to keep everyone informed of Rail Staff Travel issues. If you have friends also in receipt of Rail Staff Travel facilities who have not received this newsletter, please encourage them to provide their e-mail to Rail Staff Travel.

We are trialling a new tool for sending these emails, so it’s possible some will go into recipient’s junk/spam or promotions folders. If you have friends who have not received it, please ask them to check all folders.

Yours sincerely

Sarah McAdam Scheme Compliance Manager

Rail Staff Travel | Rail Delivery Group

RST, PO Box 72071, London EC1P 1JD

[email protected]  |  www.raildeliverygroup.com/rst

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Validity of my Rail Staff Leisure Pass and Duty Authority to Travel Card on London Underground services

• Thread starter Aftv49
• Start date 27 Jul 2021
• 27 Jul 2021

Hi all, I just recently started as a Trainee Driver and have been sent a Rail Staff Leisure Pass and Duty Authority to Travel Card. Can someone explain what each card does and can either one be used for LUL services? Thank you.  

RailUK Forums

Veteran Member

Aftv49 said: Hi all, I just recently started as a Trainee Driver and have been sent a Rail Staff Leisure Pass and Duty Authority to Travel Card. Can someone explain what each card does and can either one be used for LUL services? Thank you. Click to expand...

Established Member

Watershed said: A Duty Authority to Travel Card entitles you to travel on any TOC's services during the course of your job (i.e. not for your commute). You must carry evidence that your journey is an authorised part of your job, e.g. a driver's diagram or schedule card instructing you to travel as a passenger from A to B (aka "pass"). I don't think these are ordinarily valid on the London Underground (or DLR) either, but there may be local arrangements with certain TOCs. You should read the documentation and endorsements on the front and back of each of these passes to familiarise yourself with their validity and conditions of use. If in doubt, ask your manager. Click to expand...

Ralph Ayres

It's pretty poor if you haven't been given full details of what each one entitles you to do (and what it doesn't!). Misuse can land you in hot water. You really ought to raise the matter with your manager, having first of course checked that you didn't overlook something they sent you, which would be embarrassing.  

Ralph Ayres said: It's pretty poor if you haven't been given full details of what each one entitles you to do (and what it doesn't!). Misuse can land you in hot water. You really ought to raise the matter with your manager, having first of course checked that you didn't overlook something they sent you, which would be embarrassing. Click to expand...

The rail delivery group website staff travel section (just Google it, can't post link) will tell you all you need to know regarding leisure travel. You are classed as 'non safeguarded' when it comes to restrictions just to avoid any confusion. Depending on which TOC you work for you may get free travel on some other operators, if you want to disclose this I'm sure someone can help you.  

Be so so careful with your facilities, it's worth putting the research in. If you are caught (in person or otherwise) abusing them, or using them for the wrong purpose, the consequences can be serious - including disciplinary action or having them revoked permanently. Holders of such facilities are very privileged, so many of us on the railway are not entitled to them. Use (and enjoy! ) them with in line with the guidelines...  

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Welcome to the bookmyrst website, run by International Rail Ltd, your new way of booking trains overseas...

Here at International Rail we are delighted that, as of 1st April 2015, we w...

Where do you want to go ?

We are experiencing unprecedented demand for booking enquiries. Although the service requires 3 weeks’ notice for any booking enquiry, over the last two years whilst booking volumes were low, booking enquiry requests have been responded with less than 3 weeks’ notice. The current volume means that it is no longer possible to respond to enquiries at short notice, so booking enquiries will only be responded to where the travel date is more than 3 weeks ahead.

For the foreseeable future, we will not be able to offer an enquiry service by telephone. Please submit your enquiry using the Journey Request form below.  Please could you ensure that if you require a return or multiple legs in journey that you request it on the same form.  Please do not submit multiple requests for the same journey.

All queries will be responded to but please note that International Rail will always prioritise enquiries with the closest travel dates, so if your enquiry is for travel in several weeks’ time, you may need to wait up to 7 days before you hear back from us.

Please note : if you and your dependants have safeguarded status, please mention that in the notes field at the bottom of the form below.

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Tell us more about your trip

Select passenger, loyalty cards details, corporate programmes.

Please enter at least 1 adult, senior or junior(youth) passenger.

Children cannot travel unattended.

There is a limitation for accompanied children:

- Max. 4 children per passenger allowed.

1st journey ( European timetable )

Here at International Rail Ltd we take your privacy seriously and will only use your personal information to administer your account/order and provide the products and services you have requested from us. Please tick to accept and to go forward with your request.

From time to time we would like to contact you with details of other offers and/or services we provide. If you consent to us contacting you for this purpose please tick the box.

We'd like to specify that this site is only for the booking of your FIP train journeys. For anything related to your entitlement to book FIP Fares or administration thereof, please go to the Rail Staff Travel site by clicking here. https://www.raildeliverygroup.com/rst.html

As Rail Staff it is your responsibility to ensure that you are travelling with a valid FIP card or coupon.  Failure to do so may result in you being asked to leave the train and you may also be asked to pay a penalty fare.

PLEASE NOTE : we only issue FIP fares for active and retired members of UK rail staff.

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© Copyright International Rail Ltd. 2015 - All rights reserved. A company registered in England and Wales, company number: 3060803 with registered offices at International Rail Ltd, Chase House, Gilbert Street, Ropley, Hampshire, SO24 0BY. United Kingdom.

Rail Staff Travel Guide for Non-Safeguarded Staff

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• Public Full-text

• Number 71 – September/October 2004 PRESERVED COACHING STOCK OF BRITISH RAILWAYS AMENDMENT SHEET NUMBER 71 September/October 2004 SPECIAL AND CHARTER TRAIN COACHING STOCK 1) Old Oak Common Fire During the evening of 5 th September a fire started in Fragonset Railways Mark 1 RBR 1981 stabled at Old Oak Common. The London Fire Brigade preliminary investigation concluded that the fire had been caused as a result of the boiler in the kitchen area of the carriage having been left on and consequently boiling dry. The consequential fire then burnt through the bottom of the boiler, then through the aluminium floor of the kitchen before spreading through the whole carriage and to adjacent carriages before being brought under control by the fire brigade. In addition to the extensive damage to 1981 it is understood that Mark 2 FOs 3429 and 3300 coupled either side of it were severely damaged along with lesser damage to FO 3337 coupled to 3300. On adjacent sidings and extensively damaged were Mark 2 TSOs 5814 and 5816 on one side and Mark 2 TSOs 5389 SIR GALAHAD and 5420 LYONNESSE on the other. Other carriages close by also suffered from smoke damage. 2) Fragonset Railways Mark 1 RBR 1657 has been acquired from the Llangollen Railway (see below) and moved to the companies Derby workshops. An extensive overhaul is now taking place prior to this carriage entering service to replace fire damaged RBR 1981 (see above). 3) Riviera Trains Mark 2 TSO 5275 has been taken out of use and disposed of as shown below. PRESERVED LOCOMOTIVE HAULED COACHING STOCK 1) Additions a) Great Western Railway [Show full text]
• List of Periodicals Railway Studies Collection : list of periodicals The following is a list of periodicals and newsletters currently held in the Railway Studies Collection in Newton Abbot Library. A Archive * No 1, 1994 to date Association of Railway Preservation Societies Newsletters/Journals Nos 1-40,56-121, 123-155, 160-208, 212-225 Atlantic Coast Express* (see also Bideford & Instow Railway Group No 13, 21, 22, 40, 42-63, 65, 81 & 83 to date B Back Track * No 1, 1987 to date Barrowmore Model Railway Journal No 1 to date Beyer Peacock Quarterly Review 1927-32 Bideford & Instow Railway Group (continued as Atlantic Coast (to No. 21) Express) Big Four (Worcester Locomotive Society) Nos 35/38 Bishop’s Castle Railway Society Journal Nos 6-10, Black Eight (Stanier 8F Locomotive Society) Nos 3, 43-66, 68, 71,73,74,86, 90-92,95 Blastpipe (Scottish RPS) 1975 to 1980 – 2007 Bluebell News (Kent and East Sussex Railway) Summer 1979, 1980/81 & 1990 to date Bodmin and Wenford News (B & WRPS) No 13, 1990 to date Nos 103-201 & 203-205, 209 – 264 & 1972- Branch Line News 1975 to date Branch Line Review Mar, Jul 1964, Jan, Apr 1965 Autumn ’94, Jul, Oct ’94, Mar, Oct ’96. Mar, Bridgend Valleys Railway Society Newsletter Nov ‘97 The Brighton Circular (L.B.S.C.R.) 1975 to date British Railway Journal * No 1 1983 to date Apr 1993, May 1994, Dec 1995, Jun 1999, Jul British Railway Modelling 2001, Apr 2002, Oct 2005. British Railways Historical Study Group No 1 1977 to 1980 British Railways Illustrated * No 1 1991 to date British Railways Magazine Eastern Region – CD 1948 - 1963 British Railways Magazine Southern Region Feb - Jun 1963 British Railways Southern Region Magazine 1949, vol 2 no 12 1951, vol 5 no 7 1954 British Steam Railways Nos 7,9,10 2004, No 17 2005 1948-49, Nos 1,5 1953, 1957-58, 1959-60 vol.6 no.3 1955, vol.8 nos 1-12 1957, vol11 no B. [Show full text]
• Preserved Coaching Stock of British Railways PRESERVED COACHING STOCK OF BRITISH RAILWAYS AMENDMENT SHEET NUMBER 23 December 1997/January 1998/February 1998 LOCOMOTIVE HAULED COACHING STOCK 1) Additions a) Southern Railway Stock B 210 083618 Isle of Wight Steam Railway PMV 1156 DS156 Ebberston Station near Pickering PMV 1193 DS166 Bluebell Railway PMV 1350 DS1385 Gloucestershire-Warwickshire Railway PMV 1626 DB975568 Bristol Industrial Museum CCT 2373 DS70239 Bluebell Railway b) British Rail Mark 1 Passenger Carrying Coaching Stock RB 1672 Gloucestershire-Warwickshire Railway BCK 21273 DB977384 South Yorkshire Railway SK 24157 DB975162 Kent & East Sussex Railway BSK 34136 DB975459 Battlefield Steam Railway BSK 34368 DB975476 Spa Valley Railway BSK 34414 DB975128 Severn Valley Railway BSK 34698 DB977383 Mid-Norfolk Railway c) British Rail Mark 2 Passenger Carrying Coaching Stock BSO 9414 Spa Valley Railway d) British Rail Non Passenger Carrying Coaching Stock POS 80301 Great Central Railway CCT 94142 024672 Battlefield Steam Railway CCT 94772 DB977113 Kent & East Sussex Railway Body only remains 2) Deletions a) Southern Railway Stock TK 1020 DS70134 Broken up on site at the Kent & East Sussex Railway BUO 4438 7920 DB975279 Broken up on site at the Kent & East Sussex Railway 3) Movements a) Pullman Car Company Stock 136 MAID OF KENT MoD BAD Kineton b) Great Western Railway Stock MILK 2835 DW2835 Gloucestershire – Warwickshire Railway c) Southern Railway Stock LSWR/SR BTK 3204 DS70085 South Devon Railway under frame only remains BTK 1346 DS70201 083181 Rother Valley Railway BY 440 Rother Valley Railway PMV 1248 ADS161 Rother Valley Railway PMV 177 2012 ADS1035 Rother Valley Railway d) London, Midland & Scottish Railway Stock BG 31407 XDB977037 West Somerset Railway BGZ 32978 East Lancashire Railway e) London & North Eastern Railway Stock TK 3849 12961 DE320946 Kirkby Stephen East Station f) British Rail Mark 1 Passenger Carrying Coaching Stock SLF 2110 Llangollen Railway SLF 2127 Stored at Steamtown Railway Centre for Great Scottish & Western Railway Co. [Show full text]
• Preserved Coaching Stock of British Railways PRESERVED COACHING STOCK OF BRITISH RAILWAYS October/November 2002 AMENDMENT SHEET NUMBER 59 SPECIAL AND CHARTER TRAIN COACHING STOCK A) WESSEX TRAINS The loan of Mark 1 RBR 1659 to the Mid-Hants Railway has now ceased, its place being taken by the Mid- Hants Railways own RBR 1961. Initially RBR 1659 has moved to the Lancastrian Carriage & Wagon Company premises at Heysham for attention. It will then join the other of the companies mainline carriages based at Old Oak Common. B) RIVIERA TRAINS The company has leased a further nine vehicles from HSBC Rail (UK), these are Mark 2Es TSOs 5773, 5905 and BSO 9503 and Mark 2Fs RRB 1260, TSOs 5976, 6064, 6067, 6157 and BSO 9520. All retain Virgin Trains livery but the branding is being removed prior to use. This brings the total Mark 2DEF leased to twenty- eight carriages. Mark 2F RFB 1200 that has already been painted in the companies Oxford Blue & Cream livery has now been named ‘AMBER’. Mark 1 FK 13227 and Mark 2A TSOs 5331, 5381 and 5386 previously based at Crewe have been taken out of service and stored. Along with Mark 1 RB 1691 and Mark 2A TSO 5345 already stored at Crewe these have been moved to the MoD site at Kineton for storage. RB 1691 has subsequently been sold (see below). Mark 2B TSO 5447 previously stored at The Railway Age Crewe is now located at Crewe Carriage Shed. PRESERVED LOCOMOTIVE HAULED COACHING STOCK 1) Additions a) British Rail Mark 1 Passenger Carrying Coaching Stock RB 1691 Dartmoor Railways, Okehampton b) British Rail Mark 2 Passenger Carrying Coaching Stock TSO 5271 [Show full text]
• Publicity Material List Early Guides and Publicity Material Inventory Type Company Title Author Date Notes Location No. Guidebook Cambrian Railway Tours in Wales c 1900 Front cover not there 2000-7019 ALS5/49/A/1 Guidebook Furness Railway The English Lakeland 1911 2000-7027 ALS5/49/A/1 Travel Guide Cambrian & Mid-Wales Railway Gossiping Guide to Wales 1870 1999-7701 ALS5/49/A/1 The English Lakeland: the Paradise of Travel Guide Furness Railway 1916 1999-7700 ALS5/49/A/1 Tourists Guidebook Furness Railway Illustrated Guide Golding, F 1905 2000-7032 ALS5/49/A/1 Guidebook North Staffordshire Railway Waterhouses and the Manifold Valley 1906 Card bookmark 2001-7197 ALS5/49/A/1 The Official Illustrated Guide to the North Inscribed "To Aman Mosley"; signature of Travel Guide North Staffordshire Railway 1908 1999-8072 ALS5/29/A/1 Staffordshire Railway chairman of NSR The Official Illustrated Guide to the North Moores, Travel Guide North Staffordshire Railway 1891 1999-8083 ALS5/49/A/1 Staffordshire Railway George Travel Guide Maryport & Carlisle Railway The Borough Guides: No 522 1911 1999-7712 ALS5/29/A/1 Travel Guide London & North Western Railway Programme of Tours in North Wales 1883 1999-7711 ALS5/29/A/1 Weekend, Ten Days & Tourist Bookings to Guidebook North Wales, Liverpool & Wirral Railway 1902 Eight page leaflet/ 3 copies 2000-7680 ALS5/49/A/1 Wales Weekend, Ten Days & Tourist Bookings to Guidebook North Wales, Liverpool & Wirral Railway 1902 Eight page leaflet/ 3 copies 2000-7681 ALS5/49/A/1 Wales Weekend, Ten Days & Tourist Bookings to Guidebook North Wales, [Show full text]
• Take a Ride Through the Heart of Hampshire by British Rail British by not to be missed! be to not the last day of service service of day last the and galas. We also have fine dining and real ale trains, trains, ale real and dining fine have also We galas. and 1973 4th February was was February 4th Railway Railway 1970 website for family events, 1940’s revival experiences experiences revival 1940’s events, family for website issued by British British by issued throughout the year – make sure you check our our check you sure make – year the throughout - closure notices notices closure - We have exciting special events that take place place take that events special exciting have We through share issue share through Southern Steam Steam Southern railway, raising funds funds raising railway, MORE MUCH SO PLUS 1967 End of of End formed to purchase the the purchase to formed preservation society society preservation jobs over three years three over jobs transport their crop to London. to crop their transport 1975 A company and and company A 70,000 British Railways Railways British 70,000 manned station manned frequent use by local watercress growers to to growers watercress local by use frequent also see the loss of of loss the see also Alresford as the only only the as Alresford The name ‘Watercress Line’ came from the railway’s railway’s the from came Line’ ‘Watercress name The The reshaping would would reshaping The Four Marks, leaving leaving Marks, Four track and ballast and track total of £18m per year. year. per £18m of total and Medstead and and Medstead and the equivalent of over 13 elephants. [Show full text]
• Press Statement Somerset & Dorset Railway Trust – Press Statement 5 November 2020. It has been an interesting year for the S&D Railway Trust. The Chairman and Board of Directors have worked hard, ably supported by volunteers at Washford and, elsewhere, to continue the work of the Trust through incredibly difficult circumstances. We soon came to the conclusion that, notwithstanding the situation which prevailed at the time regarding the West Somerset Railway, this was an opportunity to review the Trust’s standing in the heritage sector and what the priorities should be. It was decided that a physical move of at least some of the artefacts away from Washford where access has always been difficult, is desirable. It must also be said that, over the considerable period in which I have been involved with the Trust, this thought has cropped up time and time again, including at AGMs. Up until now we have not displayed the courage to carry this out. It is, therefore, that our joint venture with the Watercress Line is an exciting prospect. 'The Somerset and Dorset Railway Trust (S&DRT), Mid Hants Railway Preservation Society (MHRPS) and the Mid Hants Railway Ltd (MHR) are pleased to announce that they are in detailed discussions regarding the relocation of rolling stock and artefacts belonging to the S&DRT from Washford on the West Somerset Railway to the Watercress Line in Hampshire. The Watercress Line is, and the S&DJR was, a steeply graded, single track main line both of which had operational links to the London and South Western Railway. As a result, an S&DRT presence at the Watercress Line would be appropriate to the history of both the S&D and the original Mid-Hants Railway. [Show full text]
• Walks from the Watercress Way : the Alresford Gateway: a Circular Walk : 4-6 Miles 'Echoes of the Past: Trains, Sheep, Waterc Walks from the Watercress Way : the Alresford Gateway: A circular walk : 4-6 miles ‘Echoes of the Past: trains, sheep, watercress, spies and eels! ‘ The Watercress Way is a waymarked 26 mile circular trail, near Winchester, Hampshire. It follows parts of two disused Victorian railway lines, linked by historic livestock droves. This short walk following part of the Watercress Way is on gravel tracks & pavements. Suitable for children and dogs on lead. It can be shortened/extended. Buses from Winchester. Carpark: Arlebury Park Recreation Ground SO24 9EP SU 5866232345 Perhaps visit our sponsor pubs, cafes & shops, spot our logo sticker in windows. Do become a ‘friend’ of the charity online and receive regular updates: use QR code or search for our website: www.thewatercressway.org.uk © OpenStreetMap contributors . Some background heritage: Old Alresford is mentioned in Doomsday Book 11th C. New Alresford was planned as a T- shaped town with its huge fishpond (Arlesford Pond) by Bishops Henri de Blois and Godfrey de Lucy in the 13th C. It has held a market for 800 years. It became a regional wool staple town, with 32,000 sheep once counted in Broad St in the 19th C . The last sheep fair was in 1973. Much of Georgian Arlesford remains built on Norman foundations. The whole 26 mile route of the Watercress Way is famed for watercress production which boomed here after the 19th C. railways built. The key to watercress production is a constant 51 degrees spring water. The chalk springs and clear waters of the Arle and Itchen have been used for millennia For more history see http://www.alresford.org/history.php and for old photographs see www.arlesfordheritage.co.uk. [Show full text]
• MAGAZINES of HERITAGE RAILWAYS & RAILWAY SOCIETIES 20P Each + Postage MAGAZINES of HERITAGE RAILWAYS & RAILWAY SOCIETIES 50p each + Postage - Available by post only Enquiries to Paul Kenyon - Tel: 01748 824249 or Email: [email protected] Wensleydale Railway - Relay Nos. 1 – 23, AGM Special May 1999, 24 – 31, Members Bulletin Feb 2002, 32 – 35, 1st Train Day Issue 4th Jul 2003, 36 – 50, Members Bulletin Feb 2009, 51 - 84, Covid -19 - Special Issues (pdf) Jun 2020, Dec 2020 A1 Steam Locomotive Trust – Communication Cord Nos 8 – 24 Magazine of the 76084 Loco. Co. Ltd. - 76084 News Nos. 5, 12 – 17, 19 – 26, 28 Journal of the Bluebell Railway – Bluebell News Vol.56 Nos. 3, 4 Vol.57 Nos. 1, 2, 4 Vol.58 Nos. 1, 2, 3 Vol.59 Nos. 1, 2, 3, 4 Vol.60 Nos 2, 3 Vol.62 No. 4 Vol.63 No. 1 Great Central Railway – Main Line Nos. 1, 83 – 86, 135, 142 – 154, 156, 158, 160 – 171, 174, 178 – 181 Inter City Railway Society – Tracks Vol.33 Nos. 1. 6, 7, 8, 11, 12 Vol. 34 Nos. 4, 7 Vol.40 No. 11, Vol.41 Nos. 1, 2, 4, 5 Nos. 501, 502, 503, 506, 508, 509, 510, 513, 540, 541, 542, 544 – 556, 558, 559 Keighley & Worth Valley Railway – Push & Pull Vol.1 No. 1 Vol.2 No. 3 Vol.3 Nos. 2, 3, 4 Vol.4 Nos. 2, 3, 4 Vol.5 Nos. 1 – 4 Vol.6 Nos. 1 – 4 Vol.10 No. 2 Vol.11 No. 3 Vol.12 No. 2 Vol.14 No. 3 Vol.16 No. 4 Llangollen Railway – Steam at Llangollen Nos. [Show full text]
• Scottish News DECEMBER 2020 The offi cial journal of THE HERITAGE RAILWAY ASSOCIATION Issue 162 COAL AFTER HIGHTHORN AND DEWLEY... SCOTTISH NEWS 2021 Awards Nominees Full report OFFERS COMPETENCY HELP & TRAINING FOR WANTS COURSES MEMBERS Chairman’s Briefing Dates for your Diary As I write this, a big swathe of the country has just been put under March Tier 4 Covid rules. By the time you read it, things will almost 2nd HRA Spring Conference certainly have changed. Many of you will have been forced to Principal Hotel, York suspend your plans for opening and operating. Others lucky enough to be in lower tiers will be able to carry on. It’s now very 3rd HRA AGM & clear that, over the last nine months or so, the heritage railway Annual Awards. sector has learned to adapt, to be flexible, and to be resourceful Principal Hotel, York in the way it copes with the immense challenges COVID-19 has presented to us all. (subject to C-19 restrictions in force In time, the challenges of the virus will diminish. But they’ll be at the time) replaced with another: coal. First, the Highthorn mine planning application was refused. Then the Dewley Hill application. Both See page 6 for more information decisions were disappointing. Not just because they extinguished hopes for continuity of a domestic coal supply for heritage steam. TBC HRA Scottish Forum But those decisions will also result in considerably more CO2 emissions – five times more, in fact – created by importing coal, April than mining just a road-trip away from its point of use. [Show full text]
• Detailed Assessment SO2 on Watercress Line HEALTH AND HOUSING DEPARTMENT Detailed Air Quality Assessment Sulphur Dioxide Levels Adjacent to Alresford Station Steam Railway (Watercress Line) February 2005 SUMMARY This report has been compiled in accordance with statutory duties under Part IV of the Environment Act 1995 and the Air Quality (England) Regulations 2000 (as amended). It is a detailed study of sulphur dioxide levels adjacent to Alresford Station, which is one end of the Alresford to Alton Steam Railway (The Watercress Line) run by the Mid-Hants Railway Preservation Society. Initial monitoring between the 26 March and 12 May 2004, on the far station platform recorded 14 exceedances of the 15 minute sulphur dioxide standard of 266µg/m3 over these 6 weeks. Upon further investigation it was concluded that this first monitoring location was too near to the plume from the steam engine and was not fully representative of public exposure at the station platform. Additional monitoring between 18 October and 2 November 2004 performed on the main platform, at head height, showed no failures occurred over the two weeks. Overall the site is expected to comply with the sulphur dioxide objectives and at this stage no further action is considered necessary. 1 CONTENTS PAGE NO. 1.0 INTRODUCTION 3 2.0 MONITORING PERFORMED 5 3.0 RESULTS 3.1 First Monitoring Exercise 6 3.2 Second Monitoring Exercise 7 4.0 DISCUSSION 8 5.0 CONCLUSIONS 9 APPENDIX 1 (DEFRA LETTER) 10 APPENDIX 2 (WATERCRESS LINE TIMETALBLE 2004) 11 APPENDIX 3 (RAW DATA ON CD) 12 2 1.0 INTRODUCTION Since the implementation of Part IV of the Environment Act 1995 all local authorities have been under a duty to review air quality within their district. [Show full text]
• THE OFFICIAL GUIDE for GROUPS Decaux Trim 1750Mm X 1185Mm • CMYK • HI REZZ PRINT UK HERITAGE RAILWAYS 2019 THE OFFICIAL GUIDE FOR GROUPS Decaux trim 1750mm x 1185mm • CMYK • HI REZZ PRINT 25 SEPT 2018 – AUGUST 2019 LIVERPOOL RD MANCHESTER FREE ENTRY FOREWORD A generation ago, heritage railways were destinations appealing only to dedicated enthusiasts. Now, as every successful group travel organiser and tour operator knows, they rate highly as enduringly popular destinations with exceptionally wide appeal. For tour operators, one of heritage rail’s first moors, mountains, forests, open countryside and appeals is proximity. There are some 200 coastlines, where there are no roads, and where preserved railways, tramways, steam centres the vistas are both stunning, and unique to the and related museums in the UK – a respectable rail passenger. alternative to, say, the National Trust’s 300 historic buildings. Some heritage railways are located Many railways have routes joining towns and near or connected to the national rail network, villages, allowing tour operators to drop-off at making connecting travel by rail an alternative to one location, and pick-up elsewhere. Heritage road. Wherever the tour begins, there’s a heritage railways also understand the benefits of group rail destination within easy reach, by road or rail. rates and reservations, meet-and greet teams and tour guides. Most are flexible enough to schedule And every one of them is distinctively different. train departures and arrivals to work with tour operators’ needs, and all will have disabled In addition to locomotives, trains and buildings facilities. appealing to the nostalgia of an older generation and technical enthusiasts, you’ll also find Today’s heritage rail operators understand the diversions and entertainments for young children value of offering destinations attractive to visitors and teenagers, educational activities for school and groups with ranging interests, of all ages. [Show full text]

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Updated 1 August 2024

This page contains the information and forms that you, as an employee, need to:.

• apply for and maintain details of family members  e.g. Add Spouse, Partner or Child and Partner and Child Declarations
• apply for Residential Travel, Season Ticket  or Flexi Season
• apply for International Travel  i.e. FIP Cards and Coupons. Also Non-FIP and International Duty Travel
• Change or confirm your details e.g. change of name, address or contact details, cardholder deceased or no longer eligible
• apply for a Card and Pass  e.g. Replacements, TfL Priv Oyster, Isle of Man Steam Packet
• request access for family members for RST Online or report a registration issue
• provide details of Ongoing Eligibility
• make various other applications and provision of information

Important Information

If you are unable to submit forms online, they can be emailed to us ( How To - Send by Email ). When submitting by email do not use your NI Number in naming the form or on the email submitting the form.  If a form does not exactly fit your circumstance, e.g. for widow(er)s, please fill in the form as much as you can and submit. If you require further assistance though, please contact us directly  

To avoid some of the more common issues when submitting forms follow our guide How To - Avoid Form Rejections . Always use the latest forms from this page - earlier versions (or other company's versions) will not be accepted.

By applying for and using any staff travel facilities, you agree to abide by the Conditions of Issue and Use and have read our Privacy Notice .

Note: As an Employee, you should already be in receipt of your own travel facilities before you use any of the forms on this page.

Family Members Forms

To prevent a delay in the issue of passes please attach a current passport style photograph to the application. ( This requirement does not apply to Safeguarded employees ).

Please allow at least 6 weeks for the application for new family members to be processed. If you apply online, you will see a green banner after pressing submit to tell you if your application has been submitted successfully and you will not get a further confirmation of this. Once processed you will receive an email from us.

• For a Spouse - you must attach a Marriage Certificate.
• For a Civil Partner - you must attach a Civil Partnership Certificate.
• For a Partner - you must attach a completed and stamped Partner Declaration form XX03 (see below).
• For a non-cohabiting partner - you must attach a completed and stamped Non-Cohabiting Partner Declaration XX04 (see below)
• Please submit documents as a JPG, JPEG or PDF file of less than 4Mb.

Marriage or Civil Partnership certificates can be obtained from the authority that maintains the registrations of births and marriages. In England and Wales this is through the HM Gov  website, or in Scotland through the  National Records Scotland  website. Other countries will have their own processes.

Please send us a copy of certificates, not the original. RST does not accept liability for the loss of or damage to, or any consequential loss arising from the loss of or damage to, original documents that are sent to us however this may arise.

• For children aged 18 or over, you must also submit a Child Declaration .
• For children that are adopted, fostered or subject to guardianship or residency order, you must attach the Adoption Certificate, Foster Order, Special Guardianship Order or Residency Order.
• In England and Wales - HM Gov website
• In Scotland - National Records Scotland website
• Please submit documents as a single JPG, JPEG or PDF file of less than 4Mb.

Please do not send original Birth Certificates.RST does not accept liability for the loss of or damage to, or any consequential loss arising from the loss of or damage to, original documents that are sent to us however this may arise.

• For children aged 18 or over (may additionally be used for dependants age 16-17 at RST's discretion)
• Please check the eligibility code on the form and submit proof of eligibility (if required) as a JPG, JPEG or PDF file of less than 4Mb.

For Partner applications (if you are not married or in a civil partnership) there are two requirements:

• You must make a statutory declaration (under the provisions of the Statutory Declarations Act 1835) as evidence you are in a meaningful relationship with your partner. You must make this declaration in front of one of types the legal officials listed below who must hear the declaration.
• You must be co-habiting at the same address. (If you are not co-habiting at the same address, you do not meet the eligibility requirements).

The form must be fully completed (following the instructions on the rear) and must be signed and stamped by one of the following:

• A solicitor authorised to act as a Commissioner for Oaths and regulated by the Solicitors Regulation Authority (England & Wales) or Law Society of Scotland (Scotland) or Law Society of Northern Ireland, (also requires Firm Stamp or Letterhead). Please note that not all solicitors in Scotland may be authorised to witness a Statutory Declaration.
• A Notary Public (listed by the Notaries Society) (also requires Firm Stamp or Letterhead)
• A Magistrate or Justice of the Peace sitting in court (also requires Court Stamp)
• A Commissioner for Oaths (also requires Firm Stamp or Letterhead)

This form must be attached to the Add Spouse or Partner XX02a form.

For Partner applications (if you are not married or in a civil partnership) there is one requirement:

Residential Travel, Season Ticket and Flexi Season application Forms

• Please ensure that the start date on your residential travel application gives us at least 7 business days for us to generate the authorisation.
• Before you submit your form, please check that you are requesting a valid journey for which a ticket can be issued . You can do this using the National Rail Season Ticket Calculator
• If approved, RST will issue either a Residential Pass or a Privilege Season Ticket authorisation.
• You have a choice of where to purchase your season ticket, either a station ticket office or using RST Online.
• you will then be able to buy subsequent season tickets without approval from Rail Staff Travel each time (whilst your home address and work location are unchanged).
• you can make payment through your RST Online account. If you have your RST Season Ticket Smartcard your season ticket will be available to be fulfilled to your Smartcard.
• you can transfer the season ticket to your Smartcard using the National Rail Smartcard Manager app and your smartphone.
• if you would like to apply for an RST Online Smartcard, please ensure that you have registered for RST Online and please submit form XX42. Please note you will still need to submit an XX01 form. RST Online Smartcards are only available to employees and not dependants.
• you will need to apply to RST each time you want a season ticket
• you will be sent a Season Ticket authorisation form, you must take this to a station booking office to purchase the ticket. You must have your photo ID with you. This should be your public Photo ID card 
• for a new season ticket, if the start date is a Saturday, Sunday or Monday (also Tuesday after a Bank Holiday), the ticket can be purchased from noon on the previous Friday. If the start date is another day, the ticket can only be purchased after noon on the previous day. Please do not try and buy one outside of these timescales.
• for a renewal which has no break in continuity from an existing priv season ticket, you may purchase the renewal anytime up to seven days in advance.
• You need to apply every time you need a new Priv-rate or reduced-rate Season Ticket.
• Please apply at least 7 days in advance.
• If approved, RST will issue a Dependant Season Ticket authorisation form.
• Season ticket authorisation forms will be returned to you approx 7 days in advance.
• If you are sent a Season Ticket authorisation form, you must take this to a station booking office to purchase the ticket. You must have your photo ID with you.
• For a new season ticket, if the start date is a Saturday, Sunday or Monday (also Tuesday after a Bank Holiday), the ticket can be purchased from noon on the previous Friday. If the start date is another day, the ticket can only be purchased after noon on the previous day. Please do not try and buy one outside of these timescales.
• For a renewal which has no break in continuity from an existing priv season ticket, you may purchase the renewal anytime up to seven days in advance.
• You need to apply for a new authorisation form every time you need a new Priv-rate or reduced-rate Season Ticket.
• Please ensure that the start date on your season ticket gives us at least 7 business days for us to generate the authorisation.
• Before you submit your form, please check that you are requesting a valid journey for which a Flexi Season can be issued. You can do this using the National Rail Season Ticket Calculator
• Please note that Flexi Season tickets are not available for journeys entirely within the London Fare Zones Area, so if the journey is wholly within a Travelcard Zone or Zones then ticket office staff cannot sell a Flexi Season ticket.  They are also not available on rail journeys entirely within the Scotrail network, the Transport for Wales network and the MerseyRail travel area. They are also not available for journeys wholly on London Overground or MTR Elizabeth Line. They are not available on Open Access Operators.
• You can now purchase season tickets via RST Online and have the choice of where to purchase you season ticket.
• If you select RST Online you can make payment through your RST Online account. If you already have your RST Season Ticket Smartcard you will see an option to have your season fulfilled to your Smartcard.
• If you would like to apply for an RST Online Smartcard, please ensure that you have registered for RST Online and please submit form XX42. Please note that you will still need to submit an XX32 form as usual. Please also note that, at present, RST Online Smartcards are only available to employees.
• If you are sent a Season Ticket authorisation form, you must have your photo ID with you. This can be a TOC specific smartcard with a photo incorporated, a 2021/22 Rail Staff Leisure Card or a BTP Warrant Card and you will need a public ITSO Smartcard when you go to buy your Priv-rate Flexi Season. 
• You need to apply for a new authorisation form every time you need a new Priv-rate Flexi Season.
• Before you submit your form, please check that you are requesting a valid journey for which a Flexi Season can be issued. You can do this using the  National Rail Season Ticket Calculator
• Flexi Seasons can only be issued to child dependants aged 16 and over who are in full time education.
• You will need a public ITSO Smartcard when you go to buy your Priv-rate Flexi Season. You should check the FAQs for where to get these.
• If approved, RST will issue a  Dependant Season Ticket authorisation form.
• If you are sent a Flexi Season authorisation form, you must take this to a station booking office to purchase the ticket. You must have your photo ID with you. This can be a TOC specific smartcard with a photo incorporated or a 2021/22 Rail Staff Leisure Card.
• Please only use this form if you would like to apply for an RST Online Season Ticket Smartcard in order to purchase season tickets via RST Online
• This is currently only available to active employees
• You will be able to purchase your season ticket via RST Online and have your season ticket loaded onto your smartcard. Please note, this smartcard can only be used for the pre-approved season ticket journey, it is not possible to add leisure tickets onto the smartcard.
• You will also need to ensure that you have registered for RST Online via www.railstafftravel.com
• You will still be required to submit an Employee Residential Form (XX01) or Employee Priv-rate Flexi Season (XX32) form as normal.
• Smartcards will be sent via First Class post and you will receive confirmation when your smartcard has been ordered, you will also be able to see when the card is available for use in your RST Online account.  

International Travel Forms

These forms are not valid for use by holders of the RST Online Leisure Card.

The Travel Tips for Europe document on Where can I go contains more details of how to use these international travel benefits.

Important information for all International Travel facilities The names on the International Travel Documents must match the names on your passports. If they do not match, you may be refused travel when abroad. So, if:

• the names on your Staff Travel Card or Rail Staff Leisure Card are different to your passport names, or
• RST have not previously issued International Travel Documents in the correct passport name

then you must not submit this form online. Please complete the form, attach it to an email and send it to RST  confirming the passport names to be used for all family members.

• This form is not applicable if you work for Network Rail and hold the RST Online Leisure Card.
• Use this form to apply for a new FIP Card.
• If you already hold an FIP Card, these will be automatically renewed by RST, so there is no need to re-apply.

Important information for International Free Coupons

Applications for coupons must be made at least 3 weeks before your outward travel date.

• Use this form to apply for International Coupons when both the Employee and Family members are travelling. Please note that if the employee is not travelling with family members, coupons will be issued for the employee, as the annual quota of coupons applies to a family group (not an individual).
• For a family application, coupons will be issued to all eligible family members, (subject to the allowances for family members from each carrier). 
• If you order a large number of coupons, RST may request an outline itinerary to justify the application.
• FIP Cards will be issued to yourself and all eligible family members if you do not already hold them
• Coupons will be posted approximately 2 weeks before your indicated date of travel.
• Once coupons are posted by RST, they cannot be replaced if they are lost or damaged, or if you are unable to use them, and RST cannot accept them back under any circumstance.
• Use this form to apply for International Coupons ONLY when NO other Family members travelling
• An FIP Card will be issued if you do not already hold one
• If you order a large number of coupons, RST may request an outline itinerary to justify the application
• Coupons will be posted approximately 2 weeks before your indicated date of travel
• Once posted by RST coupons cannot be replaced if they are lost or damaged, or if you are unable to use them. RST cannot accept them back under any circumstance.
• A minimum of 6 weeks' notice is required for most non-FIP applications (some requests will require a longer notice period, e.g. 10 weeks) as some documents are issued by external organisations.
• Non-European Railways Letters of Introduction
• Non-FIP European Railways Letters of Introduction
• Amtrak Vouchers (at least 10 weeks' notice required)
• Irish Ferries - you must provide dates and sailing times
• The reason for the request must be documented on the form
• All applications must be counter-signed by an authorised representative of your employer. For TOC employees this is your Rail Staff Travel Committee representative.
• If your duty travel requirements on a specific carrier exceed the facility provided by one coupon, please contact RST before making your application on this form, as we may be able to provide alternative more flexible facilities.

Change of Details Forms

• For changes between UK addresses only
• Changes to or from a non-UK addresses should be notified by email or post

If you have not moved and have just changed your contact details, then please use the Change of Contact Details form (below).

For a change of email address or phone number.

If you are unable to complete the form because you are a widow(er) and do not know the employee National Insurance number, please contact us by e-mail for assistance.

• For use to verify employee and spouse/partner data where requested by RST
• If you have dependant children on your record, you do not need to confirm their details on this form.
• Please complete this form only when requested to do so by RST

  Use to notify us of:

• The death of an Employee, or;
• Employee permanently no longer able to travel due to illness, incapacity or other reason

Please also email a photo of any unexpired Cards, cut into 4 with the name and number clearly showing for cancellation

• The death of a Dependant, or;
• Dependant no longer entitled (eg. owing to divorce, separation, child starting work), or;
• Dependant permanently no longer able to travel due to illness, incapacity or other reason
• Your change of name, or;
• Your change of passport name

Please email a photo of the passes cut into 4 with the name and numbers clearly showing to enable reissue (passes needed for work or residential travel are excluded from this)

• Your Dependant's change of name, or;
• Your Dependant's change of passport name

Please also email a photo of any unexpired Cards, cut into 4 with the name and number clearly showing to enable reissue

Use this form to verify that RST has the correct data for retired employees and their spouse/partner.

• We need this data so that we can contact you and verify your identify should we need to.
• If you are resident outside the UK, you may not be able to enter your phone number(s). If this is the case, please submit the form without your phone numbers.
• you do not have a UK National Insurance (NI) number, or;
• if you are a widow(er) and do not know the employee National Insurance number. 

Card and Pass Forms

If you need to pay for any item by credit or debit card:

• You need to submit the Replacement form and wait for a response
• Payments are made via RST Online (we will supply details if you don't already have an account).
• Payments must be made within one month or you will need to re-submit the form
• Use this form for lost, damaged or defaced cards and passes
• If the pass being replaced has an annual allocation of dated boxes, the first replacement replacement in any year will have fewer boxes available. The number depends on when the replacement is requested. The second replacement will have no boxes available. 
• We will email you once the form is accepted
• Payments are made via RST Online (we will supply details if you don't already have an account).
• Payments must be made within one month or you will need to re-submit the form.
• For faulty or stolen cards and passes, or those destroyed or damaged in a fire or flood.
• Replacements for stolen cards and passes must have a crime number
• Replacements for faulty cards must have clear colour images attached of the card and pass
• You can only submit this form if you hold a Safeguarded Staff Travel Card which does not have the endorsement code "11 Valid on National Rail only" printed on the front. 
• RST will issue you with approval to have the priv discount set on your Oyster Card.
• RST will automatically issue an approved form for the employee - eligible family members can be requested on the form. If the employee only needs the approval form for eligible family members, please complete the form as normal. RST will be aware if the employee only requires it for family members.
• If you already have an Oyster Card with the priv discount set there is no need to reapply for the discount each year - please take your current Staff Travel Card to a London Underground station by 30 June to have the discount renewed
• If you do not renew the discount by 30 June each year, it expires from the Oyster card and a new approval form is required from RST
• Adding the priv discount does not affect any credit held on the Oyster card.
• Dependant only applications should be made via email or post
• You can only submit this form if you hold a Safeguarded Staff Travel Card and are an active employee. 
• Please apply at least 15 days in advance

You can only submit this form if

• you hold a Safeguarded Staff Travel Card and are an active employee, or;
• you purchase a reduced rate season ticket from a station ticket office 

You can only submit this form if you hold a Safeguarded Staff Travel Card and are an active employee and have dependants who require a Photo ID card to support their Staff Travel Card.

• To provide family members with access to RST Online
• Family member(s) must already hold travel facilities. If they are not in receipt of travel facilities then please submit the relevant form(s) in the Family Members Forms section at the top of this page.
• For use when encountering issues when registering with RST Online

Ongoing Eligibility Forms

• Use by Retired/Redundant Safeguarded Employees that are required to provide annual proof of continued eligibility on the grounds of unemployment.
• Copies of documentary evidence must be sent with the form.

Other Forms

• Only in exceptional circumstances - each request may require individual supporting documentation
• This form is not for International Travel. Please see the International application forms above.
• Please apply at least 10 days in advance
• Only used for an application for a refund in respect of Staff Season Tickets (residential journeys only) purchased at a ticket office
• Processing of refunds may take up to 6-8 weeks
• For refunds of tickets bought through RST Online, please do not submit this form. You can request your refund through the 'Your Account' functionality in RST Online

Issued on request only - please contact RST

Please refer to Travel Tips for Europe for more information

In this section

• How To - Avoid Form Rejections
• How To - Submit Online
• How To - Send by Email
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• Conditions of Issue and Use
• Eligibility of Family Members
• Useful Information
• Where Can I Go and Restrictions
• Current Offers and Concessions
• Travel on TfL
• Photo Upload
• Frequently Asked Questions (FAQs)
• Other Contacts
• Privacy Notice

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Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

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• Per Diem Lookup

Travel charge card/account

What is the GSA SmartPay® program? Established in 1998, the GSA SmartPay program provides payment solution services to more than 250 federal agencies/organizations and Native American tribal governments. The program has travel, purchase, fleet, and integrated business lines. 

• Most common travel card/account.
• Issued to an employee designated by the agency/organization in the employee’s name.
• Used to pay for official travel and travel-related expenses.
• Only issued to federal employees or employees of tribes or tribal organizations.
• May be used for local travel only if authorized by written policy of the agency/organization.
• Agencies/organizations reimburse employees only for authorized and allowable expenses.
• Card/account holders are directly responsible for all purchases charged to the IBA account.
• Payment may be made directly by the card/account holder, agency/organization or in the form of a split disbursement in accordance with agency/organization policy.
• Established by the bank at the request of the agency/organization to pay for official travel charges and official travel-related expenses.
• Generally used to purchase common carrier transportation tickets for employee official travel through third-party arrangements, such as the GSA E-Gov Travel Service (ETS) for civilian agencies, the Defense Travel System (DTS) for the Department of Defense or permissible equivalent travel system.
• Agencies/organizations may also make purchases through their Travel Management Centers (TMCs), commercial travel offices and through other government contracts.
• Agency is directly billed and is liable for making the payment.
• Payment is made directly to the bank by the government.
• Used to pay for travel and travel-related expenses.
• Combines IBA and CBA transactions to provide tax exemption at the point of sale for rental car and lodging expenses.
• Charges for rental cars and lodging will be automatically billed to a CBA for payment, taking advantage of the government’s CBA tax exemption status for those types of accounts.
• Charges for other travel-related purchases, such as meals and incidentals, are billed to the IBA portion of the account and will still incur tax. The individual traveler will still be liable for payment to the bank for those charges.

What is the benefit for federal agencies? There are many benefits when customers use GSA SmartPay payment solutions, including the opportunity for agencies to earn refunds based on the dollar volume of transactions and the speed of payment. Refunds are a monetary payment provided by the contractor bank to agencies/organizations that can directly fund and support mission critical efforts.

How can travel managers make it happen? In 1998, Congress mandated that federal employees use the government travel charge card/account for all payments of expenses related to official government travel with some exceptions. 

Travel managers should ensure that all of their travelers use their government-issued travel charge card/account for all purchases of travel-related services or products such as rental cars, hotel rooms, and telephone or Internet service.

Looking for more information on GSA SmartPay? Please visit the GSA SmartPay program website . Additionally, to contact the Travel Program, call 888-472-5585 or email [email protected] .

• Download the complete Federal Travel Regulation
• Joint Travel Regulations
• Foreign Affairs Manual

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2022 and 09/30/2025.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.